West Virginia Code of State Rules Agency 147 - Employee Suggestion Award Board
West Virginia Code of State Rules
Agency 147 – Employee Suggestion Award Board
1. Purpose and Function
Agency 147 establishes the Employee Suggestion Award Board, whose primary role is to encourage and reward state employees for submitting suggestions that improve government efficiency, reduce costs, or enhance services.
The Board’s key objectives include:
Promoting innovation and cost savings within state agencies.
Providing a formal mechanism for employees to contribute ideas.
Recognizing and rewarding valuable employee suggestions.
2. Composition and Authority of the Board
The Board is composed of representatives appointed from various state agencies and possibly other designated officials.
It has the authority to review employee suggestions submitted through official channels.
The Board evaluates suggestions based on criteria such as:
Feasibility of implementation.
Potential cost savings or service improvements.
Impact on the agency or state government as a whole.
The Board recommends awards based on the merit and impact of each suggestion.
3. Submission of Suggestions
Any state employee may submit a suggestion.
Suggestions must be:
Clearly stated in writing.
Submitted through the prescribed process.
Original ideas aimed at improving government operations or reducing costs.
Suggestions that duplicate existing policies or are already under consideration are typically excluded.
4. Evaluation Process
Upon receipt, suggestions are reviewed initially by the employee’s agency for preliminary comments and feasibility assessments.
The Board then conducts a detailed review, considering:
Cost-benefit analysis.
Practicality of implementation.
Employee involvement in developing the suggestion.
The Board may seek additional information or clarification from the submitter or relevant agencies.
5. Award Determination
The Board decides on the nature and amount of awards, which may include:
Monetary bonuses.
Public recognition.
Other non-monetary rewards.
Awards are proportional to the estimated value of the suggestion to the state.
Suggestions leading to significant improvements or savings receive higher awards.
6. Implementation and Follow-Up
Approved suggestions are forwarded to the appropriate agency or department for implementation.
The Board monitors progress to ensure suggestions are acted upon.
If a suggestion is not implemented, the Board provides an explanation to the submitter.
7. Record-Keeping and Reporting
The Board maintains records of all suggestions received, evaluated, awarded, and implemented.
Annual or periodic reports summarize the Board’s activities, awards granted, and impact on state government.
8. Key Principles (Based on Agency 147 Text Only)
Encouragement of Employee Innovation: Employees are recognized as valuable sources of ideas.
Fair and Transparent Evaluation: Suggestions are judged on objective criteria related to efficiency and cost savings.
Proportional Recognition: Rewards match the impact of the suggestion.
Accountability: The Board ensures that valuable suggestions are acted upon or explanations are provided.
Confidentiality: Employee submissions are handled respectfully and fairly.
Summary
Agency 147 creates a formal framework within West Virginia state government to gather, review, and reward employee suggestions for improving operations. The Employee Suggestion Award Board manages the process, ensuring fairness, transparency, and that good ideas are implemented, all without referencing any outside statutes or laws.
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