Mississippi Administrative Code Title 12 - Finance and Administration
Mississippi Administrative Code, Title 12 – Finance and Administration:
📚 Overview of Parts & Chapters
Title 12 covers policies and procedures for the Mississippi Department of Finance and Administration (DFA) across these Parts:
| Part | Scope |
|---|---|
| Part 1: Organizational Rules | Covers DFA’s authority, agency structure, rulemaking procedures, and declaratory opinions |
| Part 2: Public Records Request Procedures | Details rules for accessing DFA public records per the Public Records Act, including how to file, fees, exemptions, and online records |
| Part 3: Bureau of Building, Grounds & Real Property Management | Covers construction and real-property management processes—from pre-planning through contracting and execution |
| Part 4: MS Management Reporting Systems | Policies around mandatory electronic vendor payments and invoicing, including fees and appeals |
| Part 5: Capitol Facilities | Guidance on managing State Capitol facilities |
| Part 6: Office of Purchasing, Travel & Fleet Management | Defines purchasing, travel, and vehicle-fleet operations |
| Part 7: Bond Advisory Division | Procedures related to state bond advisement |
| Part 8: Real Property Lease Management | Leasing policies for state-owned real estate |
| Part 9: Personal Service Contract Review | Rules for reviewing and managing personal-service contracts |
| Part 10: State Property Insurance | Insurance requirements for state-owned property |
| Part 11: Legislative Grant Programs | Regulations governing legislative grants |
| Part 12: BEAM (Broadband Expansion & Accessibility of Mississippi) | Framework and guidelines for administering broadband grants |
✅ Key Highlights
Part 1: Organizational Rules
Authority & structure: DFA’s rulemaking authority under § 25‑43‑2.104; agency subdivided into 18 offices managing budgets, insurance, surplus property, etc.
Procedure on rulemaking: Requires at least 25 days’ notice of proposed rule changes
Part 2: Public Records Requests
Purpose: Administers Mississippi Public Records Act; all non-exempt records are accessible
Process: Written requests required via mail, email, fax, or in person; must include requester’s details and preferred format
Disclosure: Encouraged unless exempt; many documents are online (e.g., state budget, contracts)
Part 3: Bureau of Building, Grounds & Real Property Management
Coverage: Defines roles of bureau in planning, contracting, construction inspection, real estate management, and furniture/equipment procurement
Policies: Includes bid processes, protest procedures, project closeouts, and recordkeeping
Part 4: Electronic Vendor Payments
Mandates: Vendors must use DFA’s designated electronic payment system; outlines testing, transaction fees, oversight, appeal mechanisms
Part 12: BEAM
Creation & role: Established under the BEAM Act (2022) to manage broadband expansion grants and ensure coordinated grant-making
Record access: BEAM records follow Part 2’s access rules
🔎 How to Access Title 12
Online regulatory portals: Justia and Cornell LII provide searchable versions of Title 12
Official PDFs: State’s SOS site hosts PDFs for each part, though they may be outdated (noted published 10–13 years ago)
SOS registration: For the most current rules, use the Mississippi SOS Admin Code Search portal for Part 12 or any part.
🧭 Next Steps
Choose a specific Part or Chapter. Clarify which area interests you—e.g., bidding rules, record requests, or broadband grants.
Access the latest rules. Use SOS search or official DFA site for the most recent text.
Let me know if you'd like a deep-dive summary or help tracking ongoing updates/quart erly revisions.
Do write to us at lawgratis@gmail.com
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