Ohio Administrative Code Title 123:5 - Division of Purchasing
Ohio Administrative Code – Title 123:5 – Division of Purchasing
This section of the Ohio Administrative Code outlines the rules and procedures governing the Division of Purchasing under the Department of Administrative Services (DAS).
Key Provisions in Title 123:5
Here’s a general summary of the contents and focus areas within Title 123:5:
1. Purpose and Scope
Establishes rules for purchasing goods and services by state agencies.
Provides guidance on contracts, competitive bidding, vendor registration, and compliance.
2. Purchasing Authority and Process
Defines the Director of DAS as the authority responsible for state procurement.
Sets requirements for competitive selection, including:
Invitation to Bid (ITB)
Request for Proposal (RFP)
Request for Quotation (RFQ)
Specifies dollar thresholds for informal vs. formal procurement.
3. Vendor Requirements
Vendors must register with the state to do business.
Rules for vendor prequalification, certification, and performance evaluations.
Procedures for suspension or debarment of vendors.
4. Cooperative Purchasing Program
Allows political subdivisions (cities, counties, school districts) to participate in state purchasing contracts.
Describes application and eligibility requirements.
5. Minority Business Enterprise (MBE) & Encouraging Diversity, Growth, and Equity (EDGE)
Outlines procurement goals and certification for MBE and EDGE businesses.
Ensures fair participation in state contracting.
6. Reporting and Audits
Agencies are required to report procurement activities.
DAS may audit procurements for compliance with administrative code rules.
7. Surplus Property
Rules on how the state disposes of surplus property (e.g., public auction, direct transfer).
May include use by non-profit organizations or political subdivisions.
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