West Virginia Code of State Rules Agency 155 - Auditor
West Virginia Code of State Rules – Agency 155: Auditor
📘 Overview
Agency 155 establishes the Procedural Rules for the West Virginia State Auditor, codified under Title 155. These rules govern various aspects of state financial operations, including requisitions for payment, accountability for state funds and grants, and the management of state purchasing and technology donation programs.
🗂 Key Rule Series in Title 155
Series 155-01 – Standards for Requisitions for Payment Issued by State Officers on the Auditor
Purpose: Establishes requirements for state officers when submitting requisitions for payment to the Auditor.
Key Sections:
General Invoice Requirements: Guidelines for submitting invoices for payment.
Electronic Requisition Requirements: Standards for electronic submission of requisitions.
Contract Invoice Requirements: Specifics for invoicing related to contracts.
Travel Reimbursement: Procedures for reimbursing travel expenses.
Advance Allowance Account Settlements: Guidelines for settling advance allowance accounts.
Miscellaneous Requirements for Wire Transfer Payments: Standards for wire transfer payments.
Effective Date: May 15, 2021.
Legal Authority: §§12-3-10(f) of the West Virginia Code.
Source: Justia
Series 155-09 – Accountability Requirements for State Funds and Grants
Purpose: Establishes standards and procedures for recipients of state funds and grants to account for the manner in which those funds are spent.
Key Provisions:
Procedures for the stop payment of grant awards.
State grant debarment process.
Grant fund recovery.
Conflict of interest policies.
Effective Date: August 1, 2022.
Legal Authority: §12-4-14 of the West Virginia Code.
Source: PDF Document
Series 155-05 – State Auditor's Computer and Technology Donation Program
Purpose: Provides guidelines for the donation of surplus computer and technology equipment to eligible entities.
Key Provisions:
Eligibility criteria for recipients.
Procedures for donation requests.
Maintenance and use of donated equipment.
Source: Casetext
Series 155-06 – Local Government Purchasing Card Program
Purpose: Establishes guidelines for the use of purchasing cards by local government entities.
Key Provisions:
Authorized uses of purchasing cards.
Documentation and reporting requirements.
Audit and compliance procedures.
Source: Casetext
Series 155-07 – State Purchasing Card Program
Purpose: Provides guidelines for the use of purchasing cards by state agencies.
Key Provisions:
Authorized uses of purchasing cards.
Documentation and reporting requirements.
Audit and compliance procedures.
Source: Casetext
Series 155-08 – Procedure for Local Levying Bodies to Apply for Permission to Extend Time to Meet as Levying Body
Purpose: Outlines the process for local levying bodies to request an extension of time to meet as a levying body.
Key Provisions:
Application procedures.
Criteria for approval.
Reporting requirements.
Source: Casetext
Series 155-10 – Rules for Electronic Filing of Forfeiture Data for Law Enforcement Agencies
Purpose: Establishes standards for the electronic filing of forfeiture data by law enforcement agencies.
Key Provisions:
Data submission formats.
Reporting timelines.
Compliance and audit procedures.
Source: Casetext
Series 155-11 – Rules for Electronic Filing of Legal Notices for State Agencies
Purpose: Provides guidelines for the electronic filing of legal notices by state agencies.
Key Provisions:
Submission procedures.
Format and content requirements.
Publication and archiving standards.
Source: Casetext
Series 155-13 – Procedure to Register to Bid at Public Auctions
Purpose: Outlines the process for registering to bid at public auctions conducted by the State Auditor's Office.
Key Provisions:
Registration requirements.
Bidding procedures.
Payment and collection processes.
Source: Casetext
🧭 Summary
Agency 155's rules are designed to ensure transparency, accountability, and efficiency in the financial operations of the State of West Virginia. They provide clear guidelines for requisitions, fund management, and the use of state resources, thereby promoting fiscal responsibility and compliance with state laws.
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