Oregon Administrative Rules Chapter 105 - DEPARTMENT OF ADMINISTRATIVE SERVICES, CHIEF HUMAN RESOURCES OFFICE
Oregon Administrative Rules (OAR) Chapter 105 is dedicated to the Department of Administrative Services (DAS), Chief Human Resources Office (CHRO). This chapter lays out the comprehensive regulations governing human resource management for the executive branch of Oregon state government.
The CHRO's purpose, as reflected in these rules, is to provide direction and services that promote a stable and qualified workforce in Oregon state government, reflecting the state's values of accountability, equity, excellence, and integrity.
Here's a breakdown of the typical divisions and key areas covered in OAR Chapter 105:
I. Foundational and Procedural Rules:
Division 001 - Procedural Rules: This division outlines the basic administrative procedures for the CHRO, including:
Notice of Rulemaking: How the CHRO provides public notice for proposed rule adoptions, amendments, or repeals.
Model Rules of Procedure: Adherence to the Attorney General's Model Rules of Procedure for contested cases and rulemaking.
II. Core HR Functions and Policies:
Division 010 - General (Repealed/Superseded): While some historical references might show this division, current information indicates it has been repealed or its content integrated into other divisions.
Division 020 - Classification and Compensation: This is a critical division covering how state positions are classified and how employees are compensated. Key areas include:
Comparability of Work: Rules for determining the comparable value of work performed by employees, often using methods like the Hay Method of job evaluation, to ensure fair compensation across different classifications.
Employee Contributions to Retirement: Rules regarding the "pick-up" of employee contributions to the Public Employees Retirement System (PERS) for tax purposes, treating them as employer contributions under IRS regulations.
Salary Administration: Rules related to setting and adjusting salaries within established pay ranges.
Division 040 - Filling Positions: This division details the processes for recruiting, selecting, and appointing individuals to state service. Important aspects include:
Equal Employment Opportunity and Affirmative Action: Policies and procedures to ensure fair and equal employment opportunities for all applicants and employees, promoting diversity in the workforce, and making non-discriminatory employment decisions. This includes requirements for state agencies to develop diverse applicant pools and track affirmative action objectives.
Recruitment and Selection Process: Guidelines for advertising vacancies, screening applications, conducting examinations (both scored and unscored, like interviews and reference checks), and establishing applicant lists.
Veteran's Preference in Employment: Specific rules regarding the application of veteran's preference in state hiring processes.
Types of Appointments: Defines different types of appointments (e.g., permanent, temporary, limited duration) and the conditions under which they can be used.
Direct Appointment and Reemployment: Rules for specific appointment methods outside of standard competitive processes.
Management Service Trial Service Period: Regulations for trial service periods for employees in management service.
Division 050 - Workforce Management: This division covers ongoing management of the state workforce, including:
Alcohol and Controlled Substance Testing: Rules for drug and alcohol testing, particularly for employees holding Commercial Drivers Licenses (CDLs) or for final applicants for certain state classifications.
Smoke-Free Workplace: Policies related to maintaining a smoke-free environment.
Injured Worker Preference: Rules for providing preference to injured workers for light duty assignments or entry-level positions.
Performance Management: While not explicitly detailed in the provided snippets, this division typically includes policies on performance evaluations, disciplinary actions, grievances, and terminations.
Leave Policies: Rules for various types of leave (e.g., sick leave, vacation leave, family medical leave).
Overall Scope:
OAR Chapter 105 is the central administrative authority for human resources within Oregon's executive branch. It sets the standards for how state agencies manage their employees, from hiring and compensation to ongoing performance and termination. The rules aim to ensure fairness, equity, and efficiency in state government employment practices, while also complying with federal and state laws.
For the most accurate and up-to-date information, it's always recommended to consult the official Oregon Secretary of State's website for the Oregon Administrative Rules or the Oregon Department of Administrative Services (DAS) Chief Human Resources Office's official website.
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