South Dakota Administrative RulesTitle 10 - Bureau of Administration
South Dakota Administrative Rules – Title 10: Bureau of Administration
Purpose:
Title 10 of the South Dakota Administrative Rules establishes the regulations that govern the Bureau of Administration, which is responsible for overseeing various state government functions, including procurement, property management, and the management of state facilities.
Scope:
These rules apply to state agencies, departments, and other entities that interact with the Bureau of Administration, specifically regarding procurement, services, and property management within the state of South Dakota.
Key Sections of Title 10:
Chapter 10:01 – General Provisions
Defines the roles, responsibilities, and powers of the Bureau of Administration.
Outlines the general procedures for state agencies to request services from the Bureau.
Establishes rules for the Bureau’s organizational structure, responsibilities, and management of state resources.
Chapter 10:02 – State Procurement Rules
Establishes guidelines for the procurement of goods and services for state agencies.
Covers the bidding process, including competitive sealed bids, negotiations, and exceptions to competitive bidding requirements.
Specifies the rules for awarding contracts and managing procurement agreements.
Includes rules related to contract renewals, performance guarantees, and contract compliance.
Chapter 10:03 – Property Management
Rules for the management, use, and disposal of state-owned property.
Establishes guidelines for the maintenance and repair of state facilities, including state office buildings, warehouses, and other properties.
Covers the inventory, reporting, and proper accounting for state-owned assets.
Procedures for leasing and managing properties that are under state ownership or jurisdiction.
Chapter 10:04 – State Fleet Management
Governs the management of state vehicles and fleet operations.
Specifies policies related to vehicle acquisition, maintenance, and disposal.
Includes provisions for tracking and reporting on vehicle use, as well as fuel and other operational expenses.
Chapter 10:05 – State Surplus Property
Details the procedures for the disposal and sale of surplus state property.
Covers the sale of excess or obsolete state equipment, vehicles, and materials.
Includes rules for public auctions or sealed bids for surplus property.
Describes the process for distributing surplus property to other state agencies, political subdivisions, or nonprofit organizations.
Chapter 10:06 – Risk Management and Insurance
Provides the regulations for risk management, insurance coverage, and claims management for state entities.
Establishes the types of insurance policies required for state properties, vehicles, and operations.
Describes procedures for reporting claims and handling accidents or property damage involving state assets.
Covers the administration of state self-insurance programs.
Chapter 10:07 – Public Records and Data Management
Rules for the management, retention, and disposal of public records by state agencies.
Describes data privacy and access rules, ensuring transparency and accountability in public recordkeeping.
Establishes guidelines for compliance with state and federal regulations related to public records.
Chapter 10:08 – Telecommunications and Technology Services
Governs the provision of telecommunications and information technology (IT) services to state agencies.
Covers the procurement and management of IT systems, including software, hardware, and technical support.
Specifies policies for state cybersecurity, network management, and user access controls.
Additional Notes:
Title 10 also encompasses other operational guidelines for the Bureau of Administration, including the management of state-funded construction projects, energy use, and overall state facility planning.
The regulations are intended to ensure consistency, fairness, and transparency in state government operations, particularly in the areas of procurement, asset management, and property usage.
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