Oklahoma Administrative Code Title 565 - Oklahoma Board of Private Vocational Schools
Title 565 – Oklahoma Board of Private Vocational Schools
Chapter 1: General Provisions
565:1-1-1 — Purpose and Scope
Establishes the authority and responsibilities of the Oklahoma Board of Private Vocational Schools.
Ensures private vocational schools comply with state law.
Protects students by ensuring quality education and proper administration of schools.
565:1-1-2 — Definitions
Key terms include:
Board – Oklahoma Board of Private Vocational Schools.
Private Vocational School – Any non-public institution offering occupational or technical training for employment purposes.
Administrator/Owner – Person responsible for managing school operations.
Student – Any individual enrolled in a private vocational program.
Program – Educational courses designed to prepare students for employment in a trade, occupation, or profession.
Chapter 2: Licensure and Registration
565:1-2-1 — School Licensure
Private vocational schools must be licensed by the Board before enrolling students.
Licensure requirements include proof of:
Adequate facilities and equipment,
Qualified instructors,
Curriculum aligned with occupational standards,
Financial stability.
565:1-2-2 — Program Approval
Each program offered by a school must be approved by the Board.
Program approval is based on:
Curriculum quality,
Length and content of instruction,
Compliance with state occupational standards.
565:1-2-3 — Renewal
Licenses and program approvals must be renewed periodically.
Renewal requires submission of updated information, fees, and compliance with Board regulations.
Chapter 3: School Operations and Standards
565:1-3-1 — Administration
Schools must designate an administrator responsible for compliance with regulations.
Administrators must ensure accurate records, proper conduct, and oversight of faculty and staff.
565:1-3-2 — Facilities and Equipment
Facilities must be safe, sanitary, and adequate for the educational programs offered.
Equipment must meet program requirements and be maintained in proper condition.
565:1-3-3 — Instructors
Instructors must have relevant qualifications and experience in their fields.
Schools must provide instructor training and ensure competency in teaching methods.
565:1-3-4 — Student Records
Schools must maintain accurate student records, including:
Enrollment,
Attendance,
Progress,
Completion or termination.
Records must be retained for a period determined by the Board and be available for inspection.
565:1-3-5 — Advertising and Recruitment
All advertising and recruitment materials must be truthful, accurate, and not misleading.
Misrepresentation of programs, costs, or job placement outcomes is prohibited.
Chapter 4: Financial Requirements
565:1-4-1 — Tuition and Fees
Schools must clearly disclose tuition, fees, and refund policies to students.
Tuition must be held in trust or otherwise protected to ensure refunds if the school closes.
565:1-4-2 — Financial Stability
Schools must demonstrate financial solvency to the Board.
Financial records may be audited by the Board to verify stability and compliance with regulations.
Chapter 5: Inspections and Enforcement
565:1-5-1 — Inspections
The Board may conduct scheduled or unannounced inspections of schools, facilities, programs, and records.
565:1-5-2 — Complaints
Complaints from students, employees, or the public may be submitted to the Board.
The Board investigates alleged violations of regulations or misrepresentation by schools.
565:1-5-3 — Disciplinary Actions
Violations may result in:
Fines,
Probation,
Suspension or revocation of license,
Corrective actions required to maintain or regain licensure.
Chapter 6: Reporting and Recordkeeping
565:1-6-1 — Reports
Schools must submit annual or periodic reports to the Board including:
Enrollment data,
Completion rates,
Program updates,
Financial information.
565:1-6-2 — Record Retention
Schools must retain records of students, instructors, finances, and operations for a minimum period as defined by the Board.
Chapter 7: Advisory Opinions and Guidance
565:1-7-1 — Advisory Opinions
The Board may issue advisory opinions to schools regarding compliance with rules.
Advisory opinions provide guidance but do not replace regulatory authority.
565:1-7-2 — Public Education
The Board provides guidance and information to prospective students about approved programs and schools.
Promotes transparency and informed decision-making by students.
This summary covers the core structure of Title 565, including licensure, program approval, school operations, financial requirements, inspections, enforcement, recordkeeping, and advisory guidance.
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