Rules & Regulations of the State of Tennessee Title 1210 - Public Records Commissions
Here’s a structured overview of Tennessee Rules & Regulations, Title 1210 – Public Records Commissions, current through March 23, 2025:
📘 Title 1210 Overview
Scope: Governs the Tennessee Public Records Commission, which oversees the proper retention, reproduction, and disposal of public records. (law.cornell.edu)
Chapters:
1210‑01 – Rules of the Public Records Commission (only active chapter)
1210‑02 through 1210‑05 – Repealed and no longer in effect (publications.tnsosfiles.com, law.cornell.edu)
🗂 Chapter 1210‑01 – Rules of the Public Records Commission
Comprising six sections, this chapter lays out authority, definitions, agency responsibilities, and procedural guidelines for records management:
§ 1210‑01‑01: Authority, Purpose, Applicability
Establishes the commission’s legal basis to direct disposition of state records.
Applies statewide to all state-level agencies (publications.tnsosfiles.com).
§ 1210‑01‑02: Definitions
Clarifies key terms like "public records," "disposition," "records retention schedule," etc. (law.cornell.edu)
§ 1210‑01‑03: Responsibilities of State Agencies
Requires agencies to develop and maintain retention schedules, adhere to commission-approved policies, and report accordingly (law.cornell.edu, sos.tn.gov)
§ 1210‑01‑04: Procedures for Adoption of Records Disposition Authorizations
Details steps for agencies proposing retention schedules: submission, review, possible public hearings, and formal adoption (law.cornell.edu)
§ 1210‑01‑05: Procedures for Reproduction and Storage of Records
Sets standards for record reproduction methods, approved storage facilities (including off-site and electronic), and data integrity safeguards (law.cornell.edu)
§ 1210‑01‑06: Procedures for Disposal of Records
Provides guidelines for legal and secure disposal processes, including documentation and commission authorization prior to shredding or deletion (law.cornell.edu)
🕰 Administrative History & Updates
Initial adoption: Chapters 1210‑1‑1 through 1210‑1‑5 filed January 15, 1975; effective February 14, 1975 (law.cornell.edu)
Repeal: Chapters 1210‑1 through 1210‑5 repealed July 1, 1985 (law.cornell.edu)
Reinstated: New Chapter 1210‑01 filed December 4, 1991; effective March 30, 1992 (law.cornell.edu)
Current: Only Chapter 1210‑01 remains active; no additional chapters in recent updates
✅ Commission Authority & Application
The Tennessee Public Records Commission operates under Tennessee Code Annotated § 10‑7‑303.
Its role includes approving retention schedules and ensuring agencies manage records per state law. (sos.tn.gov)
🔍 Summary Table
Section
Topic
1210‑01‑01
Authority, purpose, applicability
1210‑01‑02
Definitions
1210‑01‑03
Agency responsibilities
1210‑01‑04
Adoption of disposition authorizations
1210‑01‑05
Reproduction & storage procedures
1210‑01‑06
Disposal procedures
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