Ohio Administrative Code Title 3358:5 - Clark State College
📘 Ohio Administrative Code — Title 3358:5 — Clark State College
🧾 Purpose of this Title
Title 3358:5 of the Ohio Administrative Code sets out administrative rules that apply to Clark State College. These rules provide official requirements for:
Academic policies
Student conduct and academic integrity
Faculty rights and responsibilities
Administrative procedures
Program approval and credentials
Institutional governance
These rules are binding on the College, its students, faculty, and administrators.
3358:5-1 — General Provisions
Scope
This section explains that Title 3358:5 applies specifically to Clark State College and implements certain sections of the Ohio Revised Code (the state law). It clarifies that:
The College must follow these rules in addition to federal and state law.
The rules govern conduct and procedures for students, staff, and faculty.
Definitions
Common terms used throughout the chapter are defined, such as:
“College” — Clark State College.
“Student” — Any person enrolled or participating in College programs.
“Faculty” — Instructors, lecturers, or professors appointed by the College.
“Academic unit” — Departments and programs of instruction at the College.
3358:5-2 — Academic Programs and Courses
Program Approval
All credit programs, degrees, certificates, and non-credit programs must be established through College procedures and approved by the appropriate academic governance.
Changes to existing programs (e.g., curriculum, degree requirements) must be reviewed and authorized.
Course Standards
Courses must have clear descriptions, objectives, prerequisites (if any), and competencies.
All courses must align with College and accreditation requirements.
Courses are subject to periodic review to ensure continued relevance and quality.
Credit Hour Standards
The College must assign appropriate credit hours in accordance with accepted academic practice, reflecting student work and contact hours.
3358:5-3 — Student Records and Confidentiality
Maintenance of Records
The College must maintain accurate academic records (transcripts, grades, personal information).
Only authorized individuals may access student records.
Confidentiality
Student records are kept confidential in accordance with federal law and College policy.
The College may release directory information unless a student requests confidentiality.
Release of Records
Records may be released to students themselves or to third parties with the student’s written consent.
3358:5-4 — Student Conduct and Responsibilities
Code of Conduct
Students are expected to behave responsibly and ethically.
Prohibited conduct includes academic dishonesty, disruption of campus activities, harassment, theft, and violation of College rules.
Disciplinary Procedures
The College must provide students with written notice of alleged violations.
Students are afforded the opportunity to respond and present evidence.
Sanctions may include warnings, probation, suspension, or dismissal, depending on severity.
Appeals
Students may appeal disciplinary decisions through defined College processes.
3358:5-5 — Academic Integrity
Standards of Integrity
Academic integrity is a core expectation.
Cheating, plagiarism, fabrication of data, and other forms of dishonesty are prohibited.
Procedures for Violations
If a violation is suspected, instructors or administrators must follow due process.
Students should be informed of the allegation and have the opportunity to respond.
Possible Sanctions
Sanctions can range from:
Reduced or failing grade on an assignment
Course failure
Academic probation
Referral to academic integrity committee
3358:5-6 — Faculty Appointments and Responsibilities
Appointment Terms
Faculty appointments must be issued according to College policy and applicable law.
Appointments may be full-time, part-time, temporary, or adjunct.
Faculty Rights
Faculty have rights related to:
Academic freedom in teaching
Fair evaluation and review
Participation in shared governance
Performance Expectations
Faculty must fulfill responsibilities related to:
Teaching and advising students
Curriculum development
Assessment and accreditation
Professional conduct
3358:5-7 — Administrative Structure and Governance
Governance Roles
The rules describe:
Administrative officers (e.g., President, Deans)
Committees responsible for academic policy
Shared governance with faculty and student representatives
Procedures
Rules require that governance decisions follow published procedures, including:
Posting required notices
Providing opportunities for community input
Documenting actions and approvals
3358:5-8 — Program Assessment and Review
Quality Assurance
The College must conduct regular assessment of academic programs to ensure:
Student learning outcomes are met
Curriculum remains current
Programs comply with accreditation standards
Reporting
Assessment findings must be documented and used to inform program improvements.
3358:5-9 — Appeals and Grievances
Right to Appeal
Students and faculty have the right to appeal decisions affecting their status, including:
Academic outcomes (grades)
Disciplinary actions
Academic program decisions
Procedural Requirements
Appeals must follow established steps:
Timely filing
Written statements
Review by an impartial committee or officer
Key Themes Across Title 3358:5
| Policy Area | What the Rules Do |
|---|---|
| Academic standards | Sets procedures for program approval and credit requirements |
| Student conduct | Defines conduct expectations and disciplinary processes |
| Records and confidentiality | Protects student data and outlines release conditions |
| Faculty expectations | Establishes appointment standards and rights/responsibilities |
| Governance | Ensures transparent administrative decision-making |
Why These Rules Matter
Consistency: They ensure consistent policies at Clark State College.
Fairness: They protect rights of students and faculty through due process.
Quality: They uphold academic standards and program integrity.
Compliance: They align College operations with state statutory requirements.
Transparency: They make procedures clear for appeals, conduct, and record handling.
In Everyday Language
Title 3358:5 tells Clark State College how to run academic programs, manage students and faculty, handle records, resolve disputes, and enforce rules. Both students and faculty must follow them, and the College uses these rules to keep academic quality high, protect individual rights, and treat everyone fairly.
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