Rules & Regulations of the State of Tennessee Title 1360 - Department of State
Here’s a comprehensive breakdown of Tennessee Rules & Regulations – Title 1360: Department of State, reflecting the current structure and administrative history:
🏛️ Subtitle & Chapter Overview
Title 1360 covers administrative rules for various divisions within the Department of State, structured into subtitles and chapters as follows (regulations.justia.com):
1360‑01 – Publications (Ch. 1360‑01‑01 to ‑08)
1360‑02 – Elections (Ch. 1360‑02‑01 to ‑18)
1360‑03 – Charitable Solicitations & Gaming Division (Ch. 1360‑03‑01 to ‑05)
1360‑04 – Administrative Procedures Division (Ch. 1360‑04‑01)
1360‑05 – Business Services (Ch. 1360‑05‑01 & ‑02)
1360‑06 – Certification of Municipal Clerks & Recorders (Ch. 1360‑06‑01)
1360‑07 – Business Services Division (Ch. 1360‑07‑01 to ‑03)
1360‑08 – Uniform Commercial Code (Ch. 1360‑08‑01 to ‑06)
1360‑09 – Workers’ Compensation Exemption Registry (Ch. 1360‑09‑01)
1360‑10 – Access to Public Records Maintained by the Department of State (Ch. 1360‑10‑01)
1360‑11 – Publications (Ch. 1360‑11‑01 to ‑02)
1360‑12 – Library and Archives (Ch. 1360‑12‑01) (regulations.justia.com, law.cornell.edu)
🔍 Key Chapters & Highlights
1360‑01: Publications
Chapter 01‑01 sets the process for agencies to submit rulemaking notices (Form SS‑7037) to the Secretary of State (law.cornell.edu).
Chapter 01‑02 outlines formatting guidelines—paper sizes, margins, forms, and definitions for filing rules (law.cornell.edu).
Includes additional provisions on rule withdrawal, stays, contested case procedures, etc.
1360‑02: Elections
Governs certification of voting systems, ballot standards, procedures for absentee voting (with punch‑cards, mail, optical scan), early voting, poll operations, counting center processes, and notification/download of results (regulations.justia.com, regulations.justia.com).
1360‑03: Charitable Solicitations & Gaming
Specifies licensing and disclosure requirements for charitable organizations soliciting funds and gaming activity regulations.
1360‑04: Administrative Procedures
Contains Uniform Rules of Procedure for Contested Cases before state agencies.
Includes rules for continuances, record submission, hearing protocols, etc. (casetext.com).
1360‑05: Business Services
Chapter 05‑01 & 05‑02 regulate business filings and annual reporting – “Annual Reports” chapter outlines requirements for companies maintaining good standing (casetext.com).
1360‑07: Online Notaries
Addresses authentication, refusal of service, identity verification for online notarial acts (casetext.com).
Other Subtitles
1360‑06 – clerk/recorder certification requirements.
1360‑08 – rules for Uniform Commercial Code filings.
1360‑09 – concerning exemption registry under Workers’ Compensation.
1360‑10 – access to public records.
1360‑11 & 1360‑12 – publications and archives standards.
📜 Administrative History
These chapters date back primarily to the mid‑1970s:
Original filings in 1974–1976.
Numerous amendments, repeals, and redesignations followed—most recently in 2023–2024 (e.g., Ch. 08 revisions in Sept 2023; Ch. 04 and Ch. 03 amendments effective April 7, 2024) (law.cornell.edu, regulations.justia.com, law.cornell.edu).
🧭 Summary Table
Subtitle
Scope
1360‑01 Publications
Notice, filing formats, contested procedures
1360‑02 Elections
Voting systems, ballots, polling, election process
1360‑03 Charitable/Gaming
Licensing and disclosures for charity & gaming
1360‑04 Admin Procedure
Hearing rules, continuances, contested cases
1360‑05 Business Services
Corp filings, annual report compliance
1360‑06 Clerk Certification
Municipal clerk training/certification
1360‑07 Notaries
Online notarial standards
1360‑08 UCC
Commercial filings under UCC
1360‑09 WC Exempt Registry
Workers’ comp exemptions
1360‑10 Public Records
Transparency and records access
1360‑11 Publications
Additional publication standards
1360‑12 Library & Archives
Archival record‑keeping rules
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