Kansas Administrative Regulations Agency 53 - STATE RECORDS BOARD
Here is a summary of Kansas Administrative Regulations – Agency 53: STATE RECORDS BOARD:
Agency 53 – State Records Board
The State Records Board is responsible for overseeing the management, preservation, retention, and disposal of public records in Kansas. This includes setting guidelines and approving retention and disposition schedules for state agencies to ensure compliance with legal, administrative, and historical requirements.
Key Functions & Regulatory Areas:
Records Management Policies
Establishes rules for the creation, maintenance, use, and disposal of public records.
Promotes efficient records management across state agencies.
Retention and Disposition Schedules
Approves schedules that dictate how long records must be retained.
Ensures records of historical or administrative value are preserved, while obsolete records are properly disposed of.
Electronic Records Guidelines
Sets standards for the storage and management of electronic records.
Ensures long-term accessibility and authenticity of digital documents.
Agency Compliance Oversight
Monitors agency compliance with approved retention schedules.
Offers guidance and technical assistance to state agencies on proper records handling.
Collaboration with State Archives
Coordinates with the Kansas Historical Society and other archival entities to preserve significant records.
Facilitates transfer of archival records for permanent preservation.
Regulations May Cover:
Definitions and scope of "public records"
Procedures for schedule submission and approval
Destruction protocols for non-permanent records
Storage standards for physical and electronic records
Legal holds and records involved in litigation
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