Ohio Administrative Code Title 123:6 - Fleet Management
Ohio Administrative Code – Title 123:6 – Fleet Management
This title falls under the purview of the Ohio Department of Administrative Services (DAS) and provides rules and guidelines for managing state-owned motor vehicles. The Fleet Management Program ensures efficient, cost-effective, and accountable use of state vehicles.
Key Provisions Likely Found in Title 123:6:
While the full, up-to-date text is hosted on the Ohio Administrative Code website, here is a general summary of what Title 123:6 typically includes:
1. Definitions and Scope
Defines terms such as state vehicle, agency vehicle coordinator, and commuting.
Outlines which agencies and types of vehicles are covered.
2. Vehicle Acquisition and Assignment
Rules for purchasing or leasing vehicles through state contracts.
Authorization requirements for assignment to state employees.
Use of vehicle classification standards and justification forms.
3. Vehicle Use Policies
Criteria for business versus personal use.
Restrictions on commuting in state vehicles.
Requirement for trip logs or electronic vehicle use records.
Fueling policies, including use of state fuel cards.
4. Maintenance and Inspection
Requirements for routine inspections and maintenance.
Recordkeeping standards for service history and vehicle condition.
5. Insurance and Accidents
Reporting procedures for vehicle accidents.
Coverage through Risk Management policies.
Steps to handle damage or liability claims.
6. Disposal of State Vehicles
Guidelines for surplus vehicle auctions or transfers.
Requirements for documentation and title processing.
7. Enforcement and Compliance
Monitoring procedures and audits by DAS Fleet Management.
Penalties for misuse or unauthorized vehicle use.
Responsibilities of agency fleet coordinators.
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